Set up your organization
Create or join an organization, what Vidext sets up for you, and where its settings live.
Your organization is the workspace everything lives in: people, teams, courses, sources, and settings. You create it once, on first sign-in, and Vidext does most of the setup for you.
Create or join
The first time you sign in with an email code, unless an invitation brought you in:
- People who share your email domain already use Vidext. Vidext shows We found your organization on Vidext. Pick their organization and choose Join, or Request Access if that organization approves new people first. You join as a learner; an admin can change your role. You can also choose Create organization below the list and start a separate one.
- Nobody from your domain is here yet. There is nothing to choose: Vidext creates your organization on its own, with you as its admin.
An organization created from a work email is named after your email domain. If you sign in with a personal address (such as Gmail), the organization is named after you. You can rename the organization later.
A new organization opens on Home with a guided start: Home asks four questions, starting with your company's website, and builds the first module of a first course with you. See Your first course, guided.
What Vidext sets up
While you answer, Vidext sets up the rest in the background:
- Your brand. Vidext reads the public pages of your company website, picks the ones that matter, and distills your logo, palette, and style into a brand kit, along with a short profile of the company. With a work email it starts from your email domain's site; otherwise, from the website you give in the guided start. See Branding.
- A default team. Every organization has one, and you are in it.
- Starter courses. Example courses are copied in, already published with their modules live (a module is one short interactive video lesson), so you can open and take them apart. No team is assigned to them, so no learner gets one until you assign a team, and assigning a team to a published course enrolls and emails its members at once. Unpublish, archive, or delete what you do not want.
A first-hour checklist
Bring in your people
Invite colleagues and decide who builds and who learns. See Members and roles.
Create your teams
Model them around audiences, such as "New hires" or "Sales". A course reaches learners through the teams assigned to it. See Teams and assignment.
Check your brand
Open General settings and confirm the logo, name, and brand colour.
Build something real
Open the chat, attach one real document, and tell Vidext's agents what people need to learn. The agents are AI agents that plan the course with you, write each module and build it. See the Quickstart.
Settings at a glance
Open settings from the organization menu at the bottom of the sidebar (your name, with your organization's name under it). The same menu invites people, changes the interface language, and holds Help: the documentation, the release notes, and a way to suggest an improvement or report a problem. Learners have no settings; admins and members see these entries:
| Section | Entry | Who uses it |
|---|---|---|
| Personal | Profile: picture, display name, colour, Language (English, Español, Italiano, Polski), and Timezone | Everyone with settings |
| Personal | Notifications: the Weekly Digest email | Everyone with settings |
| Organization | General: name, logo, URL, description, brand colour, and the organization ID | Admins |
| Organization | Members | Admins manage; members see the list |
| Organization | Teams | Admins create teams; team admins manage their own |
| Organization | Certifications | Admins. See Learner progress and certificates |
| Integrations | Connectors | Each person connects their own accounts. See Connectors |
| Integrations | LMS integrations | Admins. See LMS and LTI |
| Integrations | MCP | Setup steps for connecting an AI assistant. See Use Vidext with AI |
Members who open an admin entry are taken back to home. Three pages exist but are not in the settings menu today: Sessions (see Sessions and authentication), Custom Domain (see Custom domain), and Plans (see Billing and plans).
More than one organization
You can belong to several organizations. Open the organization menu at the bottom of the sidebar (your name, with your organization's name under it) and pick another one to switch; admins also find the switcher at the top of General settings. Everything you do happens in the organization you have open.
Plans
Plans do not cap how many teams, modules, or members per team an organization has. See Billing and plans.
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