How Vidext works
The five steps from your company's knowledge to measured learning, and who can do each part.
This page explains how Vidext turns what your company knows into courses, step by step, and who on your team can do each part. Read it to understand the whole journey before you build, or to see where a task fits.
Most organizations already have the knowledge they need. The hard part is turning it into learning: deciding what to teach, in what order, how to check it was understood, and keeping it current. In Vidext, Vidext's agents do that work — AI agents that research your material, plan the course with you, write each module and build it. You talk to them in the chat, and every decision that reaches learners stays with a person.
1. Bring what your company already knows
In the chat, attach documents, slide decks, spreadsheets, images, audio, or video, or paste a YouTube link, and say what people need to learn. Each file is processed in the background: its text is extracted, its images are read, and its videos are transcribed. The agents can also read the documents your organization has already added. See Adding your sources.
2. Agree the course brief and the structure
The agents start from the goal: what learners must be able to explain, identify, or choose afterwards. They read your material and look up the public knowledge the goal needs and your material lacks, unless you tell them to use only your sources. They ask you about each open decision, with a suggested answer every time.
The result is a course brief: a short summary of who the course is for, what they will learn, and how long it takes. You approve it or ask for changes.
From the approved brief, the agents propose a structure: the fewest modules that cover the goal. A module is one short interactive video lesson, a few minutes long, with narrated screens, sometimes a presenter, and its own practice and checks. A large request can become several courses, one per audience or mandate. You approve the structure, change it, or go straight to building. Once the structure is saved, the course appears under Content as a draft, with its modules. See Plan a course.
3. The agents write and build each module
For each module, the agents write a plan and then a script: the words and screens of the module, with knowledge checks. A review checks the script against the course, its plan, your request, and your sources. Then the narration is recorded and the module is built. Pictures for its screens are drawn alongside and join the module as they are ready; the build never waits for them. Up to three modules are worked on at a time.
You can watch and adjust any module in the studio, a panel inside the chat: play it, type over any of its texts, pick its voice and presenter, and preview it as a learner gets it. A change to the script is reviewed like the first draft.
4. Publish the course
Once a module's build finishes, and any presenter video in it has rendered, it is Built: ready for its course, seen by no learner. After changing a module, choose Build again on the module line, on top of the message field of the module's conversation beside the studio, to build it again.
Learners never get a module on its own; they get courses. When a course is ready, someone chooses Publish course for the teams that should take it. Every built module goes live together, and any module that is not built stays hidden until a later update. A course needs at least one team to be published. Later changes reach learners only when someone chooses Publish update. See Publish a course and Draft, built, and live.
5. Learners take it, and you follow their progress
Members of the course's teams are enrolled automatically. They find the course on their learning home, play its modules, answer the checks, and can ask the AI tutor questions inside each module. You can also deliver courses inside your own LMS; see LMS delivery (LTI).
Vidext records learning as it happens: sessions, progress through each screen, quiz answers, and module completion. A course is complete when every live module in it is completed, and certificates follow from that. See Learner progress and certificates and Competence vs completion.
Who does what
Each person in an organization has a role. These are the ones that matter for building and delivering courses:
| Admin | Member | Learner | |
|---|---|---|---|
| Plan and build courses in the chat | Yes | Yes | No |
| Build modules and publish courses | Yes | Yes | No |
| Assign teams to a course | Yes | Only as an admin of one of the course's teams | No |
| Archive, restore, or delete a course | Yes | No | No |
Someone who has asked to join and is still awaiting approval has no access. The full matrix is in Roles and permissions.
Where you stay in control
- The agents propose, you decide. The course brief and the structure wait for your approval, unless you tell the agents not to ask.
- Nothing reaches learners without a person. The agents build modules but never publish them. Only Publish course or Publish update puts content in front of learners.
- Content is traceable. Each part of a script names the source it draws on, and the review flags what a script contradicts, leaves out, or repeats.
- Access follows roles. Only admins and members can open the chat. Learners see only the courses assigned to their teams.
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